Evernote stores your notes in the cloud, so you can access them from any computer or mobile device.
Tips: Use Evernote for both business and personal reasons. I take all of my business meeting notes directly in Evernote and scan or fax documents to Evernote that I want to keep. On the personal side, I take photos of wine that I like and store them in a notebook called Favorite Wines and keep copies of all critical identification (like my driver's license, passport, and insurance papers) in a notebook called Wallet.
Securely file away your digital documents in the cloud, so you can find and work on them from any computer or mobile device later.
Tips: I created two Dropbox folders--~Working Drafts and ~To File--and put them on my Mac in my Finder Favorites and on my Dock. I set the default sort order to be by Date Modified. This way, my most recent documents show up at the top of the list, and I can quickly drag or find documents there. I use ~Working Drafts as if it's my desktop and never actually store anything on my computer desktop. When I'm finished with a document, I drag it to ~To File, and every once in a while, I go into the folder to organize folders that make more sense long term. Note: I include the tilde (~) in the filenames so that, when sorted alphabetically, these folders always show up at the top.
It's an online app that helps you organize to-do lists and track and delegate tasks.
Tips: Use Action Method's three color codes to set your priorities. Use orange for tasks that must be done on the scheduled day, blue for tasks that should be done that day but can push a day if necessary, and grey for tasks that you'd like to get done that day but will push if there are other deadlines. I follow the same color code in my calendar. The website is great, but definitely download--and set to open at login--the desktop, iPad, and mobile apps. Start every "to-do" item with an "action" word. The only negative about the Web application is that it can't be used offline. I use either the iPad or iPhone app while on a plane and sometimes will print a PDF of my to-dos before I take off and leave it on my desktop.
TripIt files all your itineraries in one place. You can even have it automatically send your itineraries to your significant other, kids, or always-worried mom. The Pro version alerts you of flight delays and gate changes.
Tips: Download the mobile app and put it on your home screen. Create a contact for email@example.com forward all itineraries to that contact.
7. Consolidate your social network accounts: HootSuite
This website allows you to use Twitter, Facebook, LinkedIn, Yammer, and others all from one place.
Tips: I tend to have pockets of time when I can read and post on social media. Try HootSuite's new "auto schedule" feature, so you can spread out your posts and don't flood your networks with many in a row.
8. Communicate in real time with your whole team: Yammer
Yammer is like a private Twitter stream just for your company.
Tips: Get everyone in your company to sign up, and then use it as your main means of communicating information. This way, everyone will adapt to Yammer, because no one wants to miss out. Allow employees to post things that are "business" material and "fun" material. The fun material makes it more entertaining, and, in turn, the business material is more likely to be read.
It's important to get a good night's rest. If you're like me, your mind is constantly racing, and the day's work never ends. The iSleep meditation app helps you fall asleep and stay asleep. It's particularly helpful when you have jet lag or can't fall asleep. I use the Deep Sleep playlist at the end of a long, stressful day.
FRANK ADDANTE is founder and CEO of the Rubicon Project, the world’s leading real-time trading platform for online ads. A five-time entrepreneur, he sold two companies and took a third public. He is author of FounderBlog.com. @FrankAddante