After you have vetted several job candidates, it's time to decide who your new hire will be. If you are debating between several candidates this Pre-Employment Checklist may help you to make your final decision. The first thing you should do is a Pre-Hiring Reference Check. Use this form to make sure you know who you're hiring before you ask them to sign on.
When the references have checked out, it is time to send the Offer Letter. Here are several examples of Job Offer Letters that you can customize to your needs. Be sure to include an Employee Information Sheet, I-9 form, W-4 form, Background Check Authorization, Consent to Physical Exam Form, Reference Release Form, Employee Confidentiality Agreement and other documentation that may be necessary for employment. You can reference this Personnel File Checklist if you are not sure of what forms you need to keep your employee records straight.
It is highly recommended that you hold off on sending Rejection Letters to the other job finalists until your top choice has accepted the offer. You also want to make sure that person clears all background checks and testing before letting the other finalists know that they were not selected.
Dig Deeper: How to Improve Your Hiring Practices
Tools You Need For Hiring: Orientation and Beyond
You have gone through the hiring process and it is the first day for your new employee. Reference the New Employee Orientation Checklist to make sure your new employee learns everything they need to know about their new job and workplace.
You should make the new employee aware of any company policies such as Compensation, Pension, Vacation, Voice Mail/Email/Internet Policy and any other important policies. These should also be included in the Employee Handbook. If all company policies are included in the Employee Handbook then it is in your best interest to have your new employee sign an Employee Handbook Receipt to acknowledge that they received the Employee Handbook and that it is their responsibility to be familiar with all company policies. If there are any other documents that your new employee needs to complete like an Employment Agreement, Non-Compete Agreement or Information Release Form have them do that during orientation.
To show your new employee that you want them to succeed in the position you can include a tip sheet on How To Be an Excellent Employee in their orientation materials. Setting forth a list of desired behaviors helps you maintain communication and positive relations with your employees. The first 60 to 90 days for a new hire are extremely important. To track progress during this period, and to gain valuable insight about your company from the new hire, ask them to complete this 60-Day New Employee Survey. This form allows new hires to add immediate value to a company by sharing what remains of their outside perspective. It can also serve as a review of a new hire.
Dig Deeper: How to Build an Onboarding Plan for a New Hire
