How To Write A Personnel Manual

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off with pay in the

event of a death

in the immediate

family.

Pension or profit- Mention that you Don't go into great

have a plan, when detail; refer instead

and how the to a separate

sharing plans employee becomes description of

qualified for it, the plan.

whether an

employee contribution

is permitted or

required, and

when an employee

becomes vested.

Suggestion system State that the Small firms should

company encourages avoid a formal

employees to system. Committing

submit ideas and yourself to a specific

suggestions to system of reward

improve operations for ideas is also

and reduce costs, unwise.

and that an employee

who submits

ideas is considered

to be a highly

conscientious one.

Suggestions should

be addressed in

writing to a

member of top

management, not the

immediate

supervisor.

Tuition assistance Set a length of A good policy because

tenure requirement it substantiates

before the your desire to

assistance is provide equal

available. Require advancement

proof of course opportunities, but

don't

completion and commit yourself

consider awarding a to paying all costs

larger percentage or fees.

of costs for a

high grade.

Bulletin boards State that this is Though you may

an official means of think this item

communication unimportant, the

with employees, and bulletin board is

that only authorized looked upon legally

people may as an official

put up, take down, "business practice"

or alter items on for keeping

the board. employees informed.

Don't let items on

the board get

outdated; otherwise

people will stop

reading the

announcements.

Confidentiality Make employees Certain government

aware that they are representatives

not to divulge (OSHA, EEOC)

company or are privileged to

customer information speak privately with

to outsiders, employees, with

including the media advance notice to

and government employers.

representatives,

without approval

from management.

Causes for Some industries, Legally, a list is

most often those deemed to be

employing unskilled complete, and

once it's

discipline or semiskilled published, anything

workers, believe that not on the list

a list of shop rules would not be

is essential. These considered legally

must be as limiting on the

comprehensive as employee. So don't

possible. commit yourself to

publishing a list

unless you feel you

must, and don't

make any violation

of a rule an

absolute cause for

dismissal -- or you

may have to fire

a good employee

for a one-time

infringement of the

rules. Be sure rules

are nondiscriminatory.

Discussing There should be Don't have an

some basis for appeal "open door" policy

in the event an allowing employees

complaints and employee feels a to bypass

supervisor's policies supervisors. Encourage

are unjust. All them to talk things

grievances union contracts over with

cover this procedure. supervisors first.

Solicitation or If you don't want Don't impose this

employees selling rule after a union

merchandise or has won the right

distribution of circulating petitions to an election.

during working

hours, specify that

literature you will not allow

the distribution of

any literature,

petitions, or surveys

or the sale of any

merchandise,

raffle tickets, etc.

Additional Reporting Hiring of Athletic Change of

items for absence ex-felons, activities address,

handicapped phone, etc.

your Annual bonus Retirement Bonding of

employee employees

handbook Purchase of Wages during First aid Role of the

company a transfer personnel

merchandise dept.

Fines and Preemployment Polygraph

penalties

credit examinations

investigation

Dress code Accepting Attending

gifts seminars/

meetings

Safety rules Annual party Confidentiality Conflict of

or outing agreement interest

Aptitude and Use of Repayment Access to

ability tests company of loans personnel

equipment file

Service Good Expense Proof of

awards housekeeping reimbursement citizenship

Relocation Rehiring Referring Security

expense former applicants checks

employees

Outside Use of Coffee Overtime

employment telephones breaks pay for

supervisors

Exit How pay Parking Bond

interviews is computed lot rules purchases

Noncompetition Employee Fire drills Check

agreement gift fund cashing

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