My product development agency helps companies bring innovative ideas to market. I sit on the board at each of the four companies we currently represent and meet weekly with each board. I was having a hard time keeping track of my meeting notes. So, last year, I started using Web-based software called MeetingMix to get organized.

Before each meeting, I sign in to my account on MeetingMix.com and create a meeting page. I fill out the agenda, noting who is responsible for each action item and making comments. Then, I send an e-mail to attendees with a link that takes them to the meeting page online, where they can add their own notes and discussion topics.

During meetings, I log on to the page and type notes next to items as we discuss them. Other attendees can read the minutes on their laptops and make comments. After each meeting, I look at the notes and add tasks or update action items accordingly. I've found that to be really helpful, because I'm very forgetful.

I don't pay anything for MeetingMix, since I created an account when it first launched, but now the service costs $9.95 a month for each meeting creator. It's a simple tool, but it's made a big difference.

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