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My Favorite Tool for Organizing Meetings

Entrepreneur Parag Shah explains how he uses MeetingMix to plan meetings and keep track of minutes.

Courtesy Subject

Parag Shah, founder, Prodality, Minneapolis


My product development agency helps companies bring innovative ideas to market. I sit on the board at each of the four companies we currently represent and meet weekly with each board. I was having a hard time keeping track of my meeting notes. So, last year, I started using Web-based software called MeetingMix to get organized.

Before each meeting, I sign in to my account on and create a meeting page. I fill out the agenda, noting who is responsible for each action item and making comments. Then, I send an e-mail to attendees with a link that takes them to the meeting page online, where they can add their own notes and discussion topics.

During meetings, I log on to the page and type notes next to items as we discuss them. Other attendees can read the minutes on their laptops and make comments. After each meeting, I look at the notes and add tasks or update action items accordingly. I've found that to be really helpful, because I'm very forgetful.

I don't pay anything for MeetingMix, since I created an account when it first launched, but now the service costs $9.95 a month for each meeting creator. It's a simple tool, but it's made a big difference.

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