Purchase Order

Use a purchase order to document what you're buying from a vendor. It will help you track expenses and plan for future payables.

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Purchase Order

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Note: This tool is most appropriate for new business owners or those whose accounting program does not generate purchase orders.

A purchase order documents what you'll be buying from a vendor. It details what you've agreed to pay for, what the terms of the purchase are, and the amount you've agreed to pay.

Though it may be another piece of dreaded paperwork, a purchase order is instrumental in tracking expenditures. It also contributes to your accounts payable process by letting you know how much will have to be paid out during a certain period of time.

You could have your employees fill out the purchase order electronically and e-mail it to whoever handles your accounting, or they could print out the form and pass along a paper version.

File description: This file contains a Microsoft Excel 5.0/95 spreadsheet. To use this file, you must have Microsoft Excel 5.0/95 or higher.

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Purchase Order