Note: This tool is most appropriate for new business owners or those whose accounting program does not generate purchase orders.
A purchase order documents what you'll be buying from a vendor. It details what you've agreed to pay for, what the terms of the purchase are, and the amount you've agreed to pay.
Though it may be another piece of dreaded paperwork, a purchase order is instrumental in tracking expenditures. It also contributes to your accounts payable process by letting you know how much will have to be paid out during a certain period of time.
You could have your employees fill out the purchase order electronically and e-mail it to whoever handles your accounting, or they could print out the form and pass along a paper version.
File description: This file contains a Microsoft Excel 5.0/95 spreadsheet. To use this file, you must have Microsoft Excel 5.0/95 or higher.