File storage online can potentially save your business through preventing data loss. Nevertheless, it does so much more than that. It doesn't only protect your organization it also gives it more flexibility and allows it to alter the way it goes about its daily operations.

Online file storage can be the savior of your business, and this article is going to go into why.

Employees Can Work from Anywhere

The latest statistics reveal that Dropbox, the most popular online storage service, now has over 400 million registered users. One of the main reasons for this is that online data storage allows people to work from absolutely anywhere where there's an Internet connection.

It allows employees the freedom to catch up on work while they travel or to work from home, if they choose.

No Server Maintenance

Another great benefit is you have no responsibilities when it comes to the server. You don't have to retain consultants or hire a tech team to maintain your digital data. The online file storage provider handles all this for you.

Servers are incredibly expensive to run and can become a great inconvenience for any business. Online file storage reduces your IT costs and may save your business five figures every year.

Using Remote Workers

You may need to hire freelancers and other independent contractors for certain projects. Briefing them has never been easier than with online file storage. Just drop the relevant files into a specific folder and the remote worker can update themselves at their convenience.

This is more convenient and more efficient than using email, as everything is stored on a central platform.

Managing remote workers is a breeze when storing files online. You can update the files in real-time, and some services even allow you to collaborate on files in real time, as is the case with Google Documents.

Save Money

It should come as no surprise that you can save a lot of money when using online file storage services. Previously, this article touched upon how you don't have to pay for your own servers. Think of this option as outsourcing because no hardware or maintenance costs are incurred by your company.

What you also have to keep in mind is that this is becoming more and more of a necessity. As more competition emerges, the costs associated with storing your files online will only decrease over time.

Receiving Client Feedback

Due to the ability to collaborate in real time, you can gain feedback from clients instantly. As soon as you have finished with a design file or proposal, a client can take a look at it straight away. It also comes with the dual benefit of making clients feel as if they are part of the process, which can make it more likely that they will do business with you again.

What about Security?

Cyber security has never been a bigger issue. However, online storage services can provide adequate protection against hackers who would love to do you harm.

First of all, you need to understand that everyone is in a constant state of vulnerability. This applies just as much to big brands as it does for you. Online file storage services are well aware of this, which is why they have invested so much in security.

Since these services are fluid, security is updated on a constant basis, giving you the highest level of protection.

So How Does File Storage Become the Savior of Your Business?

You have learned about what file storage can do for you. However, you may still be wondering how it saves and improves your business. This section will go into further detail about how it can potentially save your company from a big fall.

Last Word

As you can see, file storage can do a lot for your company. It can improve the customer experience. Also, it just might give you the functionality you need to go above and beyond what your competitors are doing.

Will you be using online file storage today?

Published on: Feb 19, 2016
The opinions expressed here by Inc.com columnists are their own, not those of Inc.com.