Keep scrolling through the search results and you'll also see how much employees hate meetings, and how worthless they think they are.
(Let's be honest: We all feel the same way.)
What you may not be aware of though, is meeting satisfaction contributes to employee satisfaction (Employee Satisfaction With Meetings: A Contemporary Facet of Job Satisfaction). That is especially true in organizations that meet often.
Unfortunately, there is no getting around meetings. So if you must hold one, here are 3 tips to help you increase the employee satisfaction with your meetings. And with your company.
1. Meetings cause fatigue, so hold them only when necessary
Scientists have found that frequent meetings cause fatigue in employees (Meetings and More Meetings: The Relationship Between Meeting Load and the Daily Well-Being of Employees). It's not the length of the meetings, but how often the meetings occur that make employees tired.
Remember: It's OK to hold meetings, but holding them every week "just because" is an old school notion that needs to go away in a hurry.
2. If you do hold a meeting, schedule it at 10:00 am
Each of us has an internal clock that helps us adapt to our surroundings. It controls our energy levels. It sets our daily rhythm.
Even though there are some differences from person to person, we all are pretty much the same. And we're most alert at 10:00 a.m. rain or shine.
That's the window to hold your most important meetings. That's the time to make your most critical decisions.
3. When you hold a meeting, make it interactive or don't hold it
There are many factors which impact how an employee judges the success of a meeting:
- The use of a written agenda
- Starting and ending on time
- Proper facilities, climate control, and resources
- Completion of agenda items
But the most important factor that employees use to gauge the effectiveness of a meeting is how interactive the meeting was (Perceived Meeting Effectiveness: The Role of Design Characteristics).
Interactivity will make up for shortcomings in every other area. Take interactivity away, and you've lost control of the meeting. Without interactivity, you might as well cancel the meeting now.
Do yourself and your team a favor the next time you want to hold a meeting. Apply these guidelines. Your employees with thank you for it.