If you want to develop a new habit, a good strategy is to tie that activity to something you already do. Clear calls this "habit stacking." For example, a coffee drinker who wants to meditate daily could start by resolving to meditate while brewing coffee every morning. Instead of an abstract goal, meditating becomes a planned, concrete action.
Use this technique to build positive habits on top of your everyday tasks. You could, for example, take one small step toward a long-term goal immediately after answering emails every day. This will not only clear other parts of your schedule to attend to other projects, but it will also bank some vital progress toward an important--if not necessarily urgent--task.