In today's fast-paced world, time has become one of the most precious commodities we have. Unfortunately, it is one of the things that, no matter how hard we try, we can never make any more of.
The more stuff we attempt to cram into every moment, the more exhausted we get. For every "power nap", meditation session and neck massage we schedule, we're stressing our bodies beyond what they can handle.
With only 168 hours in a week, many of us have task lists that quickly become insurmountable.
Fortunately, there's an easy solution.
If you start focusing your time on things that energize you, rather than on the never-ending tasks that drain you, you'll quickly find that you're feeling more positive and upbeat.
The more you delegate, the more free time you'll have, the more efficient your business will run, the more money you'll make, and the less stress you'll have.
Here are some ideas on what tasks you can delegate that will make you feel like a new person:
General Administrative Tasks
This is the category where it can go very wrong for most entrepreneurs. If you cannot keep up on your inbox and calendar, you're starting every day with a deficit that you can never pull out of. Delegating these tasks first will give you an instant boost:
- Filter & Manage Emails
- Creates PowerPoint presentations
- Manage your calendar
Current Client Tasks
When you think about how much effort it takes just to stay on top of emails that are coming in, think about adding to that pile intentionally by asking for testimonials or doing check-in calls with existing customers. That's why many of us put off doing it, but unfortunately, we still have the guilt associated with ignoring it.
Delegate these to someone else, and you'll feel loads better.
- Make client check-in calls
- Handle the majority of client issues or questions
- Manage client testimonials
Leads & Prospects Tasks
Once you've got existing business under control, you'll find that you may actually have time to start finding new business.
Delegate these tasks and you'll have a continuing cycle of new clients and customers with no additional effort from you.
- Follow up with all leads
- Prequalify all prospects before consults
- Handle all referrals and referral rewards
Whether your team is internal or external, working with other people can be a chore. Offloading the following tasks will leave you much happier and organized.
- Schedule team meetings
- Recap entire team meeting and sends summary to all staff
- Oversee completion of any delegated tasks with team members
I've spoken to a lot of people about this one, and the majority of business owners have said that they understand that financial responsibility is a necessity for a successful business. That said, it's usually the first thing they prefer to offload when given the chance.
- Client Billing & Payments (updating credit cards, etc.)
- Pay bills and invoices
- Create weekly and monthly financial reports
Keeping up with client engagement on social media is a full-time job, and unless you are highly skilled and interested in this, it ends up distracting you from your "real" job. Get rid of it.
- Manage Facebook Page (all posts and responses)
- Post "shout-outs" for birthdays, special occasions, and achievements
- Manage Instagram account
Unless you are a data scientist, this is a rabbit hole that is best left to someone else. You can spend days interpreting reports and gathering information - all of it very useful to a successful business, but better to have someone else do the work and give you the analysis.
- Create & Interpret Surveys
- Pull analytics reports
- Create Dashboards
This is the category where you should put those little things that are specific to your business or life that you're doing but really don't need to be. For example, as a technology consultant, I personally do a lot of public speaking and writing, and offer referrals to people who help me close new contracts. All of those things cause me stress, therefore, offloading the management of all of these things is exceptionally helpful to me.
Put things in here that would be valuable to you.
- Research local groups and potential places for lunch-and-learns
- Research for articles and content
- Manage referrals and commissions
Once you've gotten a handle on delegation, you'll find yourself much happier and healthier.