Trust me, I've heard this tried and true advice just as much as you have. However, like many people, I quickly wrote it off with a nonchalant, "Nah, I don't think it's that bad! Hey, I still feel like I'm getting a lot done."
But, considering it's part of my job to pay close attention to my productivity (so I can write all about it later), I decided to try something new: I'd challenge my natural tendency to hop all over my to-do list and instead attempt to stop myself from multitasking.
I'll admit it -- it was challenging. I've grown so used to typing out an email only to abandon that halfway through to address another urgent thought that just popped into my mind. So, I wasn't totally convinced that I'd be able to force myself to fully complete tasks before moving on to something else.
But, you know what? I pulled it off (and, yes, it really did make me more productive -- not to mention less frazzled).
Even better? I identified a few helpful strategies along the way that you can use to stop multitasking yourself. Close those eight browser tabs you inevitably have open (guilty as charged, right?) and prepare to change the way you work.
1. Number Your To-Do List
One of the first things I do each and every morning is sit down and write out everything that I want to get accomplished that day. When I'm done jotting everything down? I'm left with a big, long, jumbled mess of tasks.
Previously, I'd roll up my sleeves and jump right in. I'd choose a random (usually easy!) task to get started with and then hop all around from there--sprinkling some bigger projects in that I would make progress on, but not actually finish.
I decided that if I wanted to stop multitasking, I'd need a clearer plan in place. So, I did something super simple: I numbered my to-do list.
Once I had everything written down, I'd go through and assign a number to each task to dictate the order that I wanted to do them in. When -- and only when -- I was finished with task number one, I'd move on to task number two, and so on and so forth.
I know, the concept is almost stupid easy. But, it's a small change that can have a big impact, and there's nothing better than that.
2. Work in Intervals
This advice isn't new, so I won't even try to pretend that it's a groundbreaking idea that I just came up with myself. However, if you haven't previously utilized a time management method yourself, allow me to convince you to start.
I've used the Pomodoro Technique off and on for about a year. I've noticed that it definitely helps to increase my productivity by reminding me to use my work time for, you know, working. But, the effect on my multitasking wasn't anything I had ever really considered.
When experimenting with my own efficiency and focus, I decided to give the Pomodoro Technique another try to see how it would impact my natural tendency to jump from fire to fire. I was pleasantly surprised!
The big benefit of a time management method like this is that it instills a sense of urgency -- you only have a set block of time for work before you take a short break.
This approach helps you stay focused, of course. But, I found that it also helped me to stay zoned in on one thing at a time. I was subconsciously challenging myself to see how far I could get on that specific project or task before my time was up -- meaning I didn't feel as tempted to switch between to-dos.
3. Limit Your Websites
Like so many people, I'm a natural multitasker. But, here's the part that's not so easy to admit: A lot of my multitasking isn't really productive or work-related.
I'll get halfway through some research for an article, and then take a quick scroll through my Facebook newsfeed for the 80th time that day. Or, I'll clean out a few emails only to take a break to do a little online shopping.
I know that this sort of multitasking is nothing but a waste of time. So, I made the decision to cut myself off and utilize a browser blocker. I used the Chrome extension, StayFocusd, but there are plenty of other options out there that do the same thing.
I entered my most common time-wasting websites onto my blocked sites list. Then, I'd set them to be blocked during a predetermined amount of my work time -- meaning I couldn't access them while I was supposed to be working.
Again, it's one of those things that was super easy to do. But, it made a huge difference. Even seeing the reminder when I clicked over to that website out of habit inspired enough guilt to keep me focused on the task currently in front of me.
The siren song of multitasking can ring loud and clear. However, it can also quickly sink your productivity. Use these three actionable strategies and, like me, you'll begin to stifle your multitasking tendencies!