Automating tasks at work can save you time, energy and money. And the best part is you don't need a futuristic robot to do it. Software programs, smartphone applications and other easy-to-use add-ons can automate things just as well.
If you enjoyed my last article about workplace automation hacks, you're sure to enjoy these tips as well. Here are four new things you can automate to make your workday more productive and less stressful.
1. Schedule Meetings With Less Hassle
Trying to find a time for a meeting that fits into everyone's schedules can be frustrating. It often involves back-and-forth emailing and hours of deliberation that makes you wonder if having this meeting is even worth the hassle.
Rather than spending all that time and energy planning a meeting, automate it instead. To do this, all you have to do is sign up for a virtual personal assistant known as Amy, and add her to the email chain you're using to schedule a meeting.
The bot will then email with the other attendees to sort out a time and place. Once it's all figured out, you'll get a meeting invite in your inbox.
2. Order Supplies With Ease
If your office needs repetitive shipments of certain items, such as envelopes, printer paper or other goods, automation can handle that process and ensure you never run out of important items.
With automation services like Alme, you can let the service know you need more printer paper. If you've made a paper order with Alme before, it'll ask if you want to repeat that order. Say yes and it'll order the supplies for you.
Sites like Amazon also offer recurring delivery. All you need to do is choose the item, quantity and frequency, and the company will automatically send and charge you for the things you need on a regular basis.
3. Improve Customer Service
If you read the first installment of my workday automation series, you might remember how automating phone calls can save you time and give customers a better call-in experience. Take that a step further with a customer service chatbot for your website.
These AI assistants have become increasingly common in recent years, and they're constantly becoming more intelligent and advanced. They have a number of benefits both for the customer and the companies that use them.
They eliminate wait time and let customers get help at any time of the day. If you connect them in with your database, they can provide customers with what they need often more quickly and accurately than a human. They also save companies money by allowing them to hire fewer human customer service agents.
4. Proofread Your Writing
Chances are, you've used Microsoft Word or a similar program, and, if you have, you're familiar with spellcheck or other tools that automatically check your work for spelling and grammar mistakes. Although you may still want to have a real person check over an important document, these programs can be useful for catching typos and speeding up the editing process.
Thanks to artificial intelligence and other technological advances, online proofreaders are getting more accurate. Some of them have the ability to check for plagiarism and give you tips to make your writing sound more professional, such as suggesting synonyms for words you've used a lot in a single text.
Advanced technologies such as automation and artificial intelligence are becoming more common in the workplace. These sophisticated tools are no longer just a futuristic dream. They're available, increasingly useful and user-friendly, too. If you want to be a little more efficient during your workday, consider giving automation a try.