There's no handbook on how to evaluate and process suggestions and advice from a boss or a mentor. But how you choose to act on these recommendations can speed up your learning and make or break your career. Here's what to keep in mind.

I had a team of students working on an arcane customer problem. While they were quickly coming up to speed, I suggested that they talk to someone who I knew was an expert in the area and could help them learn much faster. In fact, starting in the second week of the class, I suggested the same person several times -- one-on-one, in class, and in writing. Each time, the various team members smiled, nodded, and said, "Yes, we'll get right on it." Finally, eight weeks later, when they were about to fly across the country to meet the customer, I reminded them again.

When they returned from the trip, I asked if the adviser I suggested was helpful.

I was a bit surprised when they replied, "Oh, we've been trying to connect with him for a while and he never responded." So, I asked:

Team,

As per our conversation about the lack of response from your adviser John Doe -- please forward me copies of the emails you have sent to him.

Thanks,

Steve

The reply I received was disappointing -- but not totally surprising.

Dear Steve, 

Unfortunately, I believe our team has painted the wrong picture due to miscommunication on our part. It was our responsibility to reach out to John Doe, but we failed to do so.

We did not attempt to reach out to him up until Week 8 before our flight, but the email bounced. We got caught up in work on the trip and did not follow-up. What we should have done was to clarify the email address with our Teaching Assistant and attempt to contact him again.

Best regards,

Taylor

Extra credit for finally owning that they screwed up -- but there was more to it.

1. Combine outside advice with your own insights.

Upon reflection, I realized that this student team was missing a learning opportunity. They were soon heading for the real world, and they had no idea how to evaluate and process suggestions and advice. Ironically, given they were really smart and in a world-class university, they were confusing "smart" with "I can figure it all out by myself."

Throughout my entrepreneurial career, I was constantly bombarded by advice -- from bosses, mentors, friends, investors, et al. I was lucky enough to have mentors who took an interest in my career, and as a young entrepreneur, I tried to pay attention to what they were trying to tell me. (Coming into my first startup from four years in the military, I didn't have the advantage of thinking I knew it all.) It made me better -- I learned faster than I would have acquiring every bit of knowledge from scratch, and I could combine the data coming from others with the insights I had.

2. Have a process to evaluate suggestions and advice.

Here was my response to my student team:

Dear Team:

Throughout your work career, you'll be getting tons of suggestions and advice: from mentors -- people you don't work for but who care about your career -- and from your direct boss and others up your reporting chain.

Treat advice and suggestions as a gift, not a distraction.

  • Assume someone has just given you a package wrapped in a bow with your name on it.
  • Then think of how they'll feel when you ignore it and toss it aside.

When you're working at full speed just trying to get your job done, it's pretty easy to assume that advice and suggestions from others are just diversions. That's a mistake. At times, following up on them may make or break a career or a relationship.

  • The first time you ignore advice or a suggestion from your boss or mentor, they will assume you were too busy to follow up.
  • The second time, your boss will begin to question your judgment. Your mentor is going to question your willingness to be coached.
  • The third time you ignore suggestions or advice from your boss is a career-limiting move. And if from a mentor, you've likely damaged or ended the relationship.

Everyone likes to offer suggestions and advice. Think of these as falling into four categories:

  • Some bosses or mentors offer suggestions and advice because it makes them feel important.
  • Others have a set of contacts or insights they are willing to share with you because they believe these might be useful to you.
  • A few bosses or mentors have pattern-recognition skills. They've recognized the project you're working on or that the problem you're trying to solve could be helped by connecting with a specific person or group or by listening to how it was solved previously.
  • A very small subset of bosses or mentors has extracted some best practices or wisdom from those patterns. These can give you shortcuts to the insights they've taken years to learn.

Early in your career, it's hard to know whether a suggestion or some advice is valuable enough to spend time following up. Here's what I suggest:

  • Start with "Thanks for the suggestion."
  • Next, it's OK to ask, "Help me understand why this is important. Why should I talk to them? What should I learn?" This will help you figure out which category of advice you're getting. If it's a direct boss and others up your reporting chain, ask, "How should I prioritize this? Does it require immediate action?" (And, in most cases, it doesn't matter what category it's in. Just do it.)
  • Always report back to whoever offered you the advice or suggestion to share what you learned. Thank them.

If you open yourself to outside advice, you'll find people interested in the long-term development of your career -- these are your career mentors. Unlike coaching, there's no specific agenda or goal, but mentor relationships can result in a decades-long dialogue of continual learning. What makes these relationships a mentorship is this: You have to give as good as you are getting. While you'll be learning from them -- and their years of experience and expertise -- what you need to give back is equally important: offering fresh insights to their data.

If your goal is to be a founder, having a network of mentors and advisers means that not only will you be up to date on current technology, markets, and trends, you'll also be able to recognize patterns and bring new perspectives that might be the basis for your next startup.

Lessons Learned

  • Suggestions and advice at work are not distractions that can be ignored
  • Understand the type of suggestions or advice you're getting (noise, contacts, patterns, insights)
  • Understand why the advice is being given
  • Agree on the priority in following it up
  • Not understanding how to respond to advice or suggestions can limit your career
  • Advice is a kick-starter for your own insights and a gateway for mentorship
  • Treat advice and suggestions as a gift, not a distraction
Published on: Jul 10, 2018