In selecting the best cloud storage and backup for business photos and video, we looked not only at the basic features of cost, scalability, and security, but also for solutions that offered photo- and video-specific features such as viewers, players, editors, and ease of sharing. That solution is Google Drive.

Google Drive offers 15GB of free storage; however, this is shared by other Google apps like Gmail so you're likely going to need to purchase additional storage for your media, particularly if you're backing up and storing video files. Fortunately, you have several options.

To start, Google offers a free, 30-day trial, and there's no credit card required, so it's easy to take a test drive and see how it works for you. If you like it, you have two plans to choose from: Basic and Business. G Suite Basic, which costs $5 per user per month, comes with 30 GB of storage, Gmail addresses that you can customize for your business name, shared calendars and plenty of administrator controls and security.

The paid versions of Drive also give you 24/7 support, sharing controls, and advanced reporting.

If you need more storage - and if you're working with non-compressed video files, you probably will - G Suite Business adds unlimited storage for just $10 per user per month. If you have five or fewer users, however, that storage is set at 1 TB per user. On top of that, you get a secure vault for confidential business documents.

Beyond storage, email and admin controls, you also get:

  • Documents, spreadsheets, and presentations

  • Unlimited cloud storage (or 1TB per user if fewer than 5 users)

  • Video and voice conferencing

  • Privacy Shield certified

  • Data processing commitments

  • 24/7 phone and email support

  • Security, privacy, and compliance controls

  • Team-based user management

For media, you get the added benefit of the Google browser as a viewer and YouTube as your video player. To enhance the photo/video experience, Google uses add-on tools to automatically tag people and has an easy-to-use search feature so you can easily find photos and videos based on facial recognition and metadata (dates, locations, etc.). There is also an editing tool, though it is far from the powerful, professional grade of tools like Photoshop or Lightroom.

If you'll be using documents and sharing those with collaborators, either internal or external to your business, it's important to note that some users complain that conversion from MS Word or Pages can significantly alter the file composition. Most users, however, like that Google Docs can be easily shared and collaborated on.

Finally, Google Drive is very secure. As it's support pages note, "Google was the first major cloud provider to enable perfect forward secrecy, which encrypts content as it moves between Google's servers and those of other companies."

Google further explains, "With perfect forward secrecy private keys for a connection are ephemeral, which in turn prevents retroactive decryption of HTTPS sessions by an adversary or even the server operator. Many industry peers have followed suit or committed to adoption in the future."

Editor's Note: Looking for Cloud Backup for your company? If you would like information to help you choose the one that's right for you, use the questionnaire below to have our partner, BuyerZone, provide you with information for free:

Published on: Jul 27, 2018