OneDrive offers many of the same features as other storage and backup providers like Dropbox and Google Drive, but is fully integrated with Microsoft products. In fact, One Drive was developed for the Windows operating system and is even bundled in Microsoft's cloud-based Office 365 product.

OneDrive offers the ability to store, backup, share, sync, and secure your data and a whole lot more. The key to its ease of use is integration. If your business currently uses Windows 10, you already have OneDrive. If you are not a Windows shop, you can still use OneDrive as it works with Macs and all mobile device operating systems. In fact, if you're a Windows user, this is quite possibly the most robust cloud storage and backup packages available. Mac users will find it somewhat less robust, but still serviceable.

OneDrive for business also offers a powerful search capabilities, collaboration, and 24/7 technical support.

There are three different plans available, aptly named Plans 1 and 2 and then Office Business 365 Premium. Plans 1 and 2 differ primarily in their storage limits.

Plan 1 offers 1TB of storage and allows for files up to 15GB for $5 per user per month.

Plan 2 offers unlimited storage for $10 per user per month, but also provides advanced data-loss prevention to identify, monitor and protect your sensitive information, and the ability to preserve deleted and edited documents.

Office Business 365 Premium offers everything Plan 2 does, plus the full cloud-based Office Suite including OneDrive, Outlook, Word, Excel, PowerPoint, etc. along with other services such as Exchange, SharePoint, Skype for Business, and Yammer. It costs $12.50 per user per month.

Keep in mind that Microsoft limits individual file transfers to just 10GB and there are additional limits on some media files (e.g. 50,000 music files), so this may not be the best choice for businesses that deal with a lot of video or music.

Also, some users report problems with uploads using the web browser, which can be annoying. On top of that, if your your upload fails before it completes, you have to start over. There's no resuming wherever you left off. Fortunately, though, that problem doesn't appear to exist with the sync client, which users report as working smoothly with very few hiccups.

Perhaps most importantly, if you're thinking of using the individual service instead of one of the business offerings in order to save a few bucks, know that your data will not be encrypted. Of course, you can always encrypt them yourself through another service, but you'd probably be better off spending the money for one of the business plans.


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Published on: Jul 27, 2018