South Africa-based startup BeOne makes an artificially intelligent app that analyzes your productivity and offers tips on how to improve it, based on how you interact with project management software programs. The company debuted the product, now in beta with about 200 users, at the Disrupt SF conference in San Francisco this week and plans to launch next week.
BeOne automatically detects priority levels of certain tasks based on details such as whether the tasks have been classified. The app also allows users to manually select a task's level of importance, which helps it predict which future tasks are of higher priority.
The app is available to individual users as well as teams, and users may compare their improvements in productivity to that of their friends and colleagues. Managers can also keep tabs on productivity of their team members.
The app measures productivity based not on how many things you get done, but on whether you complete your most important tasks and to what level of satisfaction of clients. BeOne offers a feature that allows clients to rate quality of output.
"You will never be able to do everything. Productivity is not getting everything done, but getting the right things done," says the five-person company's CEO and founder George Gericke.
Here are six tips Gericke offers to make you more productive:
- "Do the most important task first thing in morning," he says. If you start with more minor tasks like checking email, it allows other things that aren't as important to take precedence and direct your day.
- Be clear on your priorities and focus on those. "You can do anything, but not everything," he says.
- Just as it's easier to exercise in the morning, it's easier to do work earlier in the day. "Motivation is a muscle, so it gets weaker as the day progresses," says Gericke.
- Finish what you started. "Humans can't multitask," he says. "Once you start a task, you need to work on it until completion." If you stop to work on something else, you'll be going in too many directions at once to stay focused.
- Plan your day the day before or in the morning, and stick to your goals.
- To keep focused, think on paper. "Technology interrupts," says Gericke. Write out your to-do list in a notebook, or use pen and paper to brainstorm, to minimize distraction.