Sure, creating a culture of collaboration in the workplace is important. It attracts potential employees, helps to retain your current ones, and brings about a positive outlook to the whole company. But how do you do it most effectively?

Creating a collaborative culture in your workplace comes from a range of areas, but the most important include teamwork, leadership, having different departments working together through cross-functional collaboration, and transparency. Perhaps one of the most often overlooked ways to build workplace culture is by using innovative technologies, and this is especially true with the hiring process.

When it comes to the tools your company uses to collaborate during the hiring process, the right ones simplify, organize, and increase the efficiency of communication and the wrong ones make the process more difficult by complicating the process.

And the right tools start with building the right team.

Build your hiring team with individual roles and responsibilities

The first step in creating a culture of collaboration in the workplace starts with building the right hiring team. These are also going to be the first individuals your potential new hires come in contact with and it's these people that candidates use to build opinions of your company and its culture.

That's why it's necessary to build your hiring team keeping in mind each person's roles and responsibilities. For each individual on the hiring team, there must be a reason that person is included and he or she must have a specific role to fill. Thinking about responsibility assignments can help you determine who the ultimate decision makers are in the hiring process, who has input, and who offers opinions on the candidates.

This is significant because when everyone has--and knows--their specific role, it streamlines the hiring process and increases the efficiency for both the team and the potential new hires. When you build your team, signify who is:

  • Responsible for carrying out specific tasks. This might be colleagues who interview candidates.
  • Accountable for the whole task. This might be the hiring manager.
  • Supportive of the hiring team. This might be an admin who helps to set up appointments.
  • Consulted for advice. This might be other colleagues who help generate the job description components.
  • Informed of the progress and ultimate hiring decision. This might be someone in upper management.

By utilizing this framework while building your hiring team, each person knows his or her roles and duties, should be focusing on those specific things, and be organized and prepared to streamline the process. This also helps teams be more prepared and ensures that things like duplicate interview questions doesn't occur.

Use technology to improve collaboration

There are certain aspects of applicant tracking software that can be extremely useful for the collaborative hiring process. Here are some of the most helpful and effective things to look for when you're using tools with a hiring team.

  • Choose tools that are both easy to use and easy to learn. This ensures that time won't be wasted on having to train new people to use the software.
  • Control what each collaborator can view. Sensitive information, such as salary, benefit packages, and social security numbers, should only be seen by those who are allowed to access it during the hiring or onboarding process.
  • Not everyone sits at a desk all day, so it's you should use tools that are mobile friendly. The whole hiring team should have access to potential candidates wherever they are.
  • Look for collaborative hiring tools that allow team members to communicate about specific candidates by leaving notes, feedback, and ratings. This can help keep track of candidates, organize information, and allow hiring teams to communicate more easily.
  • Some tools offer group chat for both hiring teams and candidates. This allows the appropriate team members to effectively communicate with job applicants, as well as allow the hiring team to be up to date and on the same page about conversations with candidates.

When it comes to collaborative hiring in the workplace, the effectiveness of your team depends on having the right people in the right roles, and the right tools in place. By utilizing these, your company has a better chance of finding the best hires.